How To Add Shared Calendars In O365 To Outlook 2016 For Mac



  1. Creating New Shared Calendar On Outlook
  2. Create A Shared Calendar O365
  3. How To Create A Shared Calendar Outlook
  4. How To Add Shared Calendars In O365 To Outlook 2016 For Mac Os
  5. How To Add Shared Calendars In O365 To Outlook 2016 For Macbook Pro
  6. How To Add Shared Calendars In O365 To Outlook 2016 For Mac
  7. How To Share Outlook Calendar 365

This is how I normally create a company-wide Shared Calendar in Office 365:

  • Exchange Admin Center > Recipients > Shared
    • Create a new Shared Account
    • Edit account's properties and in Mailbox Delegation tab add All Users group to Full Access list.

Creating New Shared Calendar On Outlook

This will give your users permission to add shared calendar to their MS Outlook and Outlook Web App. If you want the shared account (including Calendar) to be added automatically to users' Outlook, add individual users (rather than All Users group) to Mailbox Delegation > Full Access.

If all of your users are on Windows machines that's pretty much it. Unfortunately things are not so simple if they are on MacOS and iOS. I tried to get help from Office 365 support, but received a not very helpful 'we don't support Apple products' or something similar.. Luckily after some Googling and bunch of trial and error I finally got it working. Here is what I did:

  • Exchange Admin Center > Recipients > Shared. Edit your shared account's Mailbox Delegation add the Mac/iOS user(s) to Full Access and Send As lists.
  • Open Outlook Web App, login as the user above and then open the Shared mailbox account (click on user's name in top right corner and select Open Another Mailbox)
  • Switch to the Calendar view, click Share in the top bar and share the Calendar with the user giving Can Edit permission.
    If you didn't give the user Send As permission you will get 'The sharing invitation couldn't be sent' error.
  • Go back user's mailbox and click Accept in the Calendar Sharing invitation he/she just received.

Home → Support → Office 365 → Add a Shared Office 365 Calendar to Outlook Add a Shared Office 365 Calendar to Outlook Once a Shared Calendar has been created by Westechs or your Office 365 administrator you can use the following steps to add the calendar to your Outlook. I have an account with MS-hosted Exchange (not Office 365 but the completely equivalent Exchange-only MS hosting) and this 'just works,' both adding a shared calendar and Out of Office settings. For the desired calendar, ask your Exchange admin to verify permissions settings/access for this user. Outlook 2016 for Mac integrates with a variety of different email clients, including Exchange, Office 365, Outlook.com, Hotmail, iCloud, Google, and Yahoo! This means that when you add all of your email accounts to Outlook, you can compose new messages and read and respond to email messages from one application—no need to open multiple email.

How to add shared calendars in o365 to outlook 2016 for mac osx

That should be it. iOS users should automatically see shared calendar in the calendars list for their Exchange account. MacOS users need to go to Calendar > Preferences > Accounts and add the shared account inside the Delegation tab list.

November 2017
Office 365
Mac OS Sierra (10.12)
iOS 11.1


Create A Shared Calendar O365

Topics Map > Microsoft 365 > Email
Topics Map > Microsoft 365 > Mac

This article shows how a user can add a shared mailbox in their Outlook 2016 Mac client.

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Troubleshooting
1. Open up Outlook 2016 on Mac
2. Click on File then Open, followed by Open User's Folder..

3. Enter in the Shared Mailbox name or it's full e-mail address

4. Click on Open
The shared mailbox should show up then on the left with all of your e-mail folders as well.


Use this method if you are a delegate for another user's mailbox or when you have permissions to several folders in a shared mailbox. You can also use this method when you have full access permissions to a mailbox.
To open the shared mailbox:
-Make sure Outlook 2016 or 2019 on Mac is selected
1. On the Tools menu, click Accounts > Advanced > Delegates.

How To Create A Shared Calendar Outlook

-Click 'Accounts' from the 'Tools' menu.

-Click Advanced

2. Add the mailbox under Open these additional mailboxes
Note: If you have permissions to custom folders in the mailbox but not to the top-level mailbox folder, the custom folders will not appear in the folder list. Only default folders that you have permissions to, such as Inbox, Sent Items, Deleted Items, and Calendar, will appear in the folder list without top-level mailbox folder permissions.

You have full access permissions to a shared mailbox
When you have Full Access permission to a shared mailbox that is, Full Access permission of a mailbox set up through Exchange Admin Center (EAC) you can add the shared mailbox with your own credentials.
To open the shared mailbox:
-Make sure Outlook 2016 or 2019 on Mac is selected
1. On the Tools menu, click Accounts.

2. Click the Plus Sign to add an additional Exchange account, new account opens pop up email screen

How To Add Shared Calendars In O365 To Outlook 2016 For Mac Os

Create shared calendar outlook 2016
3. In the E-mail address field, enter the email address of the shared mailbox.

4. Under Authentication, enter your own credentials.
Note: To see how to set up Full Access permission, see How to grant Exchange and Outlook mailbox permissions in Office 365 dedicated.
Checking the setting Sync shared mailbox will allow Outlook to synchronize the shared mailbox without requiring the user to click Send/Receive. This setting was added in version 16.13.411. Enabling this setting is highly recommended for users who use their own credentials to access a shared mailbox.

Permissions for shared folders and mailboxes

Level of permission to shared folder or shared mailbox

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Folder-level permission to the Inbox, Calendar or Address Book primary folder

Open other user's folder

Delegate permission to a mailbox

Word for mac business card templates. Add the mailbox under 'Open these additional mailboxes' under account advanced settings

Folder-level permission to the Task and Note primary folders

Add the mailbox under 'Open these additional mailboxes' under account advanced settings

Top-level mailbox level permission to access the top-level folder and other custom folders

Add the mailbox under 'Open these additional mailboxes' under account advanced settings

'Full Access' permission to a mailbox on Exchange

Use your own credentials to add an additional Exchange account

How To Add Shared Calendars In O365 To Outlook 2016 For Macbook Pro


As an alternative to these methods, you can add another Exchange account by using additional mailboxes credentials. This method is not recognized as adding a shared mailbox, because you are adding the additional account by using its own credentials. To open the additional Exchange account, follow these steps:

How To Add Shared Calendars In O365 To Outlook 2016 For Mac

-Make sure Outlook 2016 or 2019 on Mac is selected
1. On the Tools menu, click Accounts.

How To Share Outlook Calendar 365

2. Click the plus sign and then click New Account to add an additional Exchange account.
3. In the E-mail address field, enter the email address of the shared mailbox.
4. Under Authentication, enter the credentials for the shared mailbox.